13283 SAP OSS Note - Description of electronic bank statement formats

SAP OSS Note 13283 version 0009 contains details of a know issue related to Description of electronic bank statement formats . This includes any associated symptoms and instructions on how to fix it, see below for full details. Also check out the comments section to view/add related contributions, questions or screen shots, based on real life experience of this oss note and problem.

...For more information about the SAP support system known as OSS please check out the SAP OSS NOTES SECTION, whih includes how to download & implement them onto your SAP system using transaction code SNOTE.

Note 13283 Details:

When does this problem occur

Keyword:  Elec. bank statement

This note provides an overview of the electronic bank statement formats
supported in Germany. But it also refers to all countries (Swi

tzerland, Austria, Netherlands, etc...) offering Multicash banking

software or supporting the Multicash format.

The following formats are described:


Cause of the problem and Pre-requisites


Solution instructions

Multicash format


recommended, available since Release 2.1

This format is generated from SWIFT MT940 formats by using BCS software
(Banking Communication Standard). SAP recommends this format f

or posting electronic bank statements.

The format is the same for all banks and is easy to control by using a
table calculation or text processing program. The format consis

ts of two files in AUSZUG.TXT and UMSATZ.TXT format. AUSZUG.TXT contains

the header information from bank statements, and UMSATZ.TXT c

ontains the line item information. This format enables you to import

several bank statements from various banks at the same time.

Multicash is usually used as BCS software. Many banks offer Multicash

software, however, calling it a different name (Cotel by Commerz

bank, Dretec by Dresdner Bank, ELKO by Sparkassen, ...). If you use the

BCS program from Deutsche Bank, you must install the "db-direc

t" program.


partially recommended, available as of Release 3.0

Banks basically deliver account statements in SWIFT MT940 format (with
or without structured field 86).

From prior experience, SAP recommends not importing these files directly

into the SAP system because many banks deliver this format in

 an unstandardized form. Therefore, you should convert these formats to

Multicash format by using BCS software (see Multicash format).

DTAUS format


not recommended, available as of Release 3.0

Many banks recommend posting account statement data via DTAUS format.
Banks make this recommendation because they are unfamiliar with

SAP functionality and because of their internal, bank accounting


Accounting is usually structured at banks so that only one record (the

total of the line items) is stored when the DTAUS file is trans

ferred. If all data integrated with the account statement is

transferred, which all banks can do, an accounting record is saved for

ch line item in the account statement in the bank's accounting

department. Banks want to avoid this because otherwise their accounting

 systems would become overloaded and extraodinary costs would arise.

This argument, however, is no longer valid since these postings a

re automatically generated by DP programs and storage space per 1MB hard

disk is no longer a relevant cost factor.

This procedure considerably deteriorates the overall optimum of the SAP

user in order to obtain a less than optimum condition at the b


The SAP System is different from other products and especially from
in-house-developed systems in such a way that the SAP System can p

ost ALL business transactions that are in an account statement.

DTAUS format contains only one business transaction (i.e. cash inflow)
per file, and therefore constitutes only a partial number of th

e line items posted to a bank account. When using the DTAUS format, you

usually have to import several files as well as post some busi

ness transactions manually since they can not be transferred with this

format. This procedure requires you to continue to carry out pe

rsonnel-intensive comparisons of transactions. As an SAP user, you

cannot take full advantage of SAP's functionality.

DTAUS format has other weaknesses too. A reference to a specific bank

statement (statement date, statement number) to which the record

 belongs does not exist in the header records. Without this reference,

the program cannot check whether the statement is complete or w

hether it is already imported and thus avoid duplicate import

transactions. These checks must then be established with organizational


Since DTAUS format was used with mainframes and individual data records
are not separated by the special character for a "new line" (C

arriage Return Line Feed <(><<)>CR><(><<)>LF> ), troubleshooting is

extremely laborious if the bank transfers faulty files.

Unfortunately this occurs often because during the conversion from ASCII

to EBCDIC code and back, umlauts (ie, , , ) frequently bec

ome special characters which are not transferred.

If a byte is missing in DTAUS, you cannot process the entire file
because each record that follows is moved one byte. The worst scenar

io in Multicash is that a single data record is damaged, which you can

easily repair.

Banks are able to transfer via electronic bank statement all information

transferable via DTAUS format. Only the electronic bank state

ment offers complete and integrated processing.

DTAUS format is only recommended for posting bank statement information
if there are no other alternatives. 99% of SAP customers, howe

ver, have other alternatives.

BAZ format

not supported by SAP

BAZ format is a special format used only be the German postal bank.
The same problems exist with this format as with the DTAUS format.

not recommended, no longer offered as of Release 3.0

MAOBE format is used predominantly to transfer data on cashed checks.
Since banks will not support MAOBE format in future and data on cashed
checks can be posted with the electronic bank statement as of R

elease 2.1, the RFSHRU00 program for posting data on cashed checks is no

longer offered as of Release 3.0.

By using the electronic bank statement, you can post all cash

transactions to a bank account. The bank statement offers more options t

han program RFSHRU00, which only posts data on cashed checks.

not supported

SAP.TXT and SAPKURZ.TXT only exist due to certain conditions pertaining
in the past. They were originally created in response to restrictions
in the R/2 System. Since then they have been used less and are now
not even recommended in the R/2 System.
For this reason the formats for SAP.TXT and SAP.KURZTXT will not be
delivered with the next version of MultiCash software (Release after

The R/3 System does not support these formats because they do not

contain all necessary and available fields on a bank
statement. With a fixed record format, users are advised to work with
the standard MultiCash files, AUSZUG.TXT and UMSATZ.TXT, which c

an be further processed.

These files have the following advantages:
a) AUSZUG.TXT and UMSATZ.TXT have become an industry standard
(same format for all banks).
b) If formats are enhanced (new fields), the customer
does not have to make any modifications.
c) They hold more information than SAP.TXT and SAPKURZ.TXT
(e.g. business transaction code, customer's bank details).

Description of problem

Solution instructions

Please import the corrections attached to this OSS note into your SAP system using SNOTE.

You can also view the full details of this OSS note and download it to your SAP system ready for implementation using transaction code SNOTE. Once it has been downloaded you can read the full details, check out any installation instructions including manual changes and see if there are any pre-requisites.

You can also check if a new version of note 13283 has been released as well as see if the note is valid for your current SAP system landscape.

Check if SAP OSS note 13283 has already been downloaded and is valid

To check if this note has already been download, what status it has and if it is valid for your system first execute t-code SNOTE and click on the SAP Note Browser icon
Icon used to execute SAP Note Browser report within SNOTE

From here you can just enter the note number 13283 and press execute. If the note already exists it's details will be displayed. See here for full step by step instructions on how to check if an SAP note has been downloaded and is valid for your system.

If note 13283 does not exist on your system you will receive the message "Unable to find SAP Note that meets specified criteria"
Icon used to execute SAP Note Browser report within SNOTE

If this is the case you will need to download the note to you SAP system also using transaction SNOTE. For further details see Download note using SNOTE. Even if it does exist you may still want to check if you have downloaded the latest version of the note.

Alternatively you can find full details of this note on the SAP service market place(SNumber / Service market place login will be required)