VF02 SAP TCode - Change Billing Document









Processing Billing Documents SAP screen

What is VF02 (Change Billing Document) and how is it used? Within an SAP system there are numerous transaction codes (TCode) that each serve different purposes and provide easy access to a variety of different functionality. One such TCode is VF02, which provides access to Change Billing Document / Processing Billing Documents SAP screen functionality within R/3 SAP (Or S/4HANA) systems, depending on your version and release level.

Below for your convenience is a few details about this tcode including any standard documentation. In-order to use this transaction within your SAP system simply enter it into the command input box located in the top left hand corner of the SAP GUI, and press enter. You can also add additional command options such /o to trigger in new window..See full list of command options available.

execute VF02 tcode

Program Name: SAPMV60A
Screen Number: 0101

VF02 Authorisation objects

In-order to be able to use a SAP transaction code you need to have the correct authorisations setup for your user ID. To check if you have the required level of authorisation to run this use tcode SU53 via a new session (i.e. /N). Simply execute VF02 and then execute /NSU53 immediately afterwards. A report of all authorisations checked will then be displayed...See check tcode authorisation for full details and screenshots of how to check what authorisations you are missing to use a tcode.

SAP transaction code VF02 is used for making changes to billing documents.




In SAP, transaction code VF02 is used for making changes to billing documents. Specifically, VF02 allows users to edit or display billing documents such as invoices, credit memos, and debit memos. Here's a brief overview of the key functionalities within VF02:

Accessing VF02:

To access VF02, you can use the SAP Easy Access Menu or enter the transaction code directly in the command field.

Enter Billing Document:

Once in VF02, you need to enter the billing document number for which you want to make changes. Billing documents are typically generated in the SAP system as a result of sales order processing, deliveries, or other relevant business transactions.
Display Billing Document:

If you only want to view the details of a billing document, you can choose the "Display" option. This provides a read-only view of the document without allowing modifications.

Edit Billing Document:

If you have the necessary authorization, you can choose the "Change" option to edit the billing document. This allows you to make adjustments to various fields within the document.

Document Flow:

VF02 also provides a "Document Flow" feature, which allows you to view the related documents linked to the billing document, such as sales orders and deliveries. This feature helps in understanding the end-to-end process.

Billing Document Overview:

The transaction provides an overview screen that displays key information about the billing document, including customer details, document date, billing type, and billing status.
Save Changes:

After making changes to the billing document, you can save your modifications. The system may perform relevant checks and validations before allowing the changes to be saved.

Printing:

VF02 also allows you to trigger the printing of billing documents. You can use the "Output" menu to check or send the billing document output to a printer or communication method configured in the system.

Authorization:

Users need the appropriate authorization to access VF02 and make changes to billing documents. Authorization profiles and roles control the level of access users have within this transaction.


VF02 example execution to print document including screenshots



Execute transaction VF02 and you can select print(issue output) from the initial screen
vf02 step 10



Note if you go to the next screen it's not always available through this option and need to go to header outputs
vf02 step 12







SAP GUI Support for tcode VF02

When a tcode is created you can select which SAP GUI it has support for from HTML, Java and the main Windows GUI you are probably most familiar with.
GUI for HTML is selected
GUI for Java is selected
GUI for Windows is selected

SAPGUI for HTML
VF02 includes support for the HTML web based GUI. The SAP GUI for HTML generates HTML pages for each screen of the SAP transaction so that it can be executed within a standard web browser. Please note there are technical restrictions and possible incompatibility issues with certain browsers which means some transaction functionality may not function correctly.

SAPGUI for Java
VF02 includes support for the Java based GUI. The SAP GUI for Java support provides more controls than the SAP GUI for HTML, but requires a plug-in to be downloaded and installed on the users PC so is less popular than the SAP GUI for HTML.

SAPGUI for windows
VF02 includes support for the Windows based GUI. Windows(WinGUI) support is the most popular option and transactions can be run under SAP GUI for Windows.



SAP Program associated with transaction VF02

For further details and documentation see program SAPMV60A

VF02 SPRO IMG Menu Path

Human Resources->SAP Learning Solution, option for the extended learning community->Finance and Payment->Billing Document->Change Billing Document(VF02)

Logistics->Customer Service->Service Agreements->Environment->Sales and Distribution->Billing Document->Billing Document->Change(VF02)

Logistics->Customer Service->Service Processing->Environment->Sales and Distribution->Billing Document->Billing Document->Change(VF02)

Logistics->Customer Service->Service Processing->Completion->Billing Document->Change(VF02)

Logistics->Logistics Execution->JIT Inbound->Environment->Billing Document->Billing Document->Change(VF02)

Logistics->Logistics Execution->JIT Inbound->Follow-on Functions->Billing Document->Change(VF02)

Logistics->Sales and Distribution->Billing->Billing Document->Change(VF02)

Logistics->Sales and Distribution->Shipping and Transportation->Billing->Billing Document->Change(VF02)



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